Clerical Class IV - Bookkeeper - Morton HS

Company: School City of Hammond
Location: Hammond
Posted on: March 16, 2023

Job Description:

General Role and Responsibilities:The school bookkeeper will keep a complete, confidential, accurate, and systematic set of records for all financial transactions conducted by the school in a manner that will optimize the school's efficiency, help achieve the school's mission and goals, and result in outstanding customer service. The bookkeeper will maintain a positive attitude that promotes teamwork at the school and a favorable image of the organization.Specific Responsibilities in This Position: Prepare and maintain required miscellaneous and financial reports Access and use state online resources Generate letters, reports and tracking forms as required Process and receive all purchase orders Knowledge of School City of Hammond and Indiana State Board of Accounts rules, regulations, accounting process and procedures along with maintaining records for audit for SCH and State Reconcile monthly bank statements Submit documentation for all receipts and disbursements made at the school level on a timely basis Oversee, maintain and closeout all accounts payable and accounts receivable (year ending) Submit report of extracurricular donations and purchase orders over $500 to school board for approval Maintain extracurricular accounts re: counting, receipting, depositing of money and generating checks Maintain W-9 form information re: vendors etc. Reconcile monies collected for fundraisers, games, etc. Generate and maintain all phases of physical and electronic textbook billing and student fee records Prepare and archive end of year reports Accurately maintain financial records as assigned by the school principal Perform all other duties as assigned by school administrationSpecific Skills and Knowledge for this position: Microsoft Word, Excel, Power Point, Outlook, etc. Knowledge of accounting software School City of Hammond Student Information System software Knowledge of School City of Hammond accounting software Knowledge of School City of Hammond Financial System software Ability to type 50 words per minute with reasonable speed and accuracy Must have good communication, computer, and interpersonal skills Ability to compose letters and documents with clarity and accuracy Ability to perform general mathematical computations with accuracy Ability to solve practical problems with a variety of variables, either by phone or in personQualifications and Education Requirements:High School Diploma or equivalent, 2 years of general secretarial experience. Bi-lingual abilities would be considered an asset.Personal Attributes Desired: Dependability Confidentiality Trustworthy Professionalism Ability to maintain composure in stressful situations Ability to work independently Ability to communicate and serve a diverse population Ability to organize and prioritize Ability to multi-task Ability to meet assigned deadlines Ability to work well with staff, students, parents, and the public Demonstrate good communication skills - oral and writtenPhysical Requirements:Candidate should be physically capable of successfully performing the essential functions of the position.It is the policy of the School City of Hammond not to discriminate on the basis of race, color, religion, sex, national origin, age, or disability in its programs or employment policies as required by the Indiana Civil Rights Act (I.C. 22-9.1), Title VI and VII (Civil Rights Act of 1964), the Equal Pay Act of 1973, Title IX (Educational Amendments), and Section 504 (Rehabilitation Act of 1973).

Keywords: School City of Hammond, Hammond , Clerical Class IV - Bookkeeper - Morton HS, Administration, Clerical , Hammond, Indiana